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Microsoft Office In Practice - Best practices for making PowerPoint presentations accessible
Mainstream support for Office ended on October 9, , and extended support ended on October 10, It included an updated user interface, better accessibility support, improvements in the robustness of the platform, and greater functionality. Office was released to volume licensing customers on November 30, , and to the general public on January 30, Since the initial release of Microsoft Office , three service packs containing updates as well as additional features have been released.
Microsoft Office Service Packs are cumulative, so previous Service Packs are not a prerequisite for installation. Microsoft Office Service Pack 1 was released on December 11, Eligible employees of companies with volume license agreements for Microsoft Office receive additional tools, including enterprise content management , electronic forms, Information Rights Management capabilities and copies for use on a home computer.
The new user interface UI , officially known as Fluent User Interface , [28] [29] has been implemented in the core Microsoft Office applications: Word , Excel , PowerPoint , Access , and in the item inspector used to create or edit individual items in Outlook. These applications have been selected for the UI overhaul because they center around document authoring. The Office button, located on the top-left of the window, replaces the File menu and provides access to functionality common across all Office applications, including opening, saving, printing, and sharing a file.
It can also close the application. Users can also choose color schemes for the interface. A notable accessibility improvement is that the Office button follows Fitts's law. The ribbon , a panel that houses a fixed arrangement of command buttons and icons, organizes commands as a set of tabs , each grouping relevant commands. The ribbon is not user customizable in Office Each application has a different set of tabs that exposes functions that the application offers.
For example, while Excel has a tab for the graphing capabilities, Word does not; instead it has tabs to control the formatting of a text document. Within each tab, various related options may be grouped together.
The ribbon is designed to make the features of the application more discoverable and accessible with fewer mouse clicks [34] as compared to the menu-based UI used prior to Office Moving the mouse scroll wheel while on any of the tabs on the ribbon cycles—through the tabs. The ribbon can be minimized by double clicking the active section's title, such as the Home text in the picture below. Third party add-ins, however, can bring menus and toolbars back to Office or customize the ribbon commands.
Some tabs, called Contextual Tabs , appear only when certain objects are selected. Contextual Tabs expose functionality specific only to the object with focus. For example, selecting a picture brings up the Pictures tab, which presents options for dealing with the picture. Similarly, focusing on a table exposes table-related options in a specific tab.
Contextual Tabs remain hidden except when an applicable object is selected. Microsoft Office also introduces a feature called Live Preview , which temporarily applies formatting on the focused text or object when any formatting button is moused-over. The temporary formatting is removed when the mouse pointer is moved from the button. This allows users to have a preview of how the option would affect the appearance of the object, without actually applying it.
The new Mini Toolbar is a small toolbar with basic formatting commands that appears within the document editing area, much like a context menu. When the mouse selects part of the text, Mini Toolbar appears close to selected text. It remains semi-transparent until the mouse pointer is hovered on it, to avoid obstructing what is underneath.
Mini Toolbar is not customizable in Office , but can be turned off. It is customizable, although this feature is limited, compared to toolbars in previous Office versions. Any command available in the entire Office application can be added to the Quick Access toolbar , including commands not available on the ribbon as well as macros.
Keyboard shortcuts for any of the commands on the toolbar are also fully customizable, similar to previous Office versions. SmartArt, found under the Insert tab in the ribbon in PowerPoint, Word, Excel, and Outlook, is a new group of editable and formatted diagrams. There are preset SmartArt graphics layout templates in categories such as list, process, cycle, and hierarchy.
When an instance of a SmartArt is inserted, a Text Pane appears next to it to guide the user through entering text in the hierarchical levels.
Each SmartArt graphic, based on its design, maps the text outline, automatically resized for best fit, onto the graphic.
There are a number of "quick styles" for each graphic that apply largely different 3D effects to the graphic, and the graphic's shapes and text can be formatted through shape styles and WordArt styles. In addition, SmartArt graphics change their colors, fonts, and effects to match the document's theme. Such files are saved using an extra X letter in their extension.
However, it can still save documents in the old format, which is compatible with previous versions. Alternatively, Microsoft has made available a free add-on known as the Microsoft Office Compatibility Pack that lets Office , XP, and open, edit, and save documents created under the newer format.
Files containing macros are saved with an extra M letter in their extension instead. However, due to legal objections from Adobe Systems , Office originally did not offer PDF support out of the box, but rather as a separate free download.
Office documents can also be exported as XPS documents. This is part of Service Pack 2 and prior to that, was available as a free plug-in in a separate download. Microsoft backs an open-source effort to support OpenDocument in Office , as well as earlier versions up to Office , through a converter add-in for Word, Excel and PowerPoint, and also a command-line utility. Section 8. Peter Amstein and the Microsoft Office team are reluctant to make liberal use of extension mechanisms, even though provided in ODF 1.
They want to avoid all appearance of an embrace-extend attempt. In Office , Microsoft introduced the Document Inspector , an integral metadata removal tool that strips Word, Excel, and PowerPoint documents of information such as author name and comments and other "metadata". In Microsoft Office , the Office Assistants were eliminated in favour of a new online help system. One of its features is the extensive use of Super Tooltips, which explain in about one paragraph what each function performs.
Some of them also use diagrams or pictures. These appear and disappear like normal tooltips, and replace normal tooltips in many areas. The Help content also directly integrates searching and viewing Office Online articles. Microsoft Office includes features geared towards collaboration and data sharing. As such, Microsoft Office features server components for applications such as Excel, which work in conjunction with SharePoint Services , to provide a collaboration platform.
NET 2. Excel server exposes Excel Services, which allows any worksheet to be created, edited and maintained via web browsers. It features Excel Web Access , the client-side component which is used to render the worksheet on a browser, Excel Calculation Service which is the server side component which populates the worksheet with data and perform calculations, and Excel Web Services that extends Excel functionalities into individual web services.
SharePoint can also be used to host Word documents for collaborative editing , by sharing a document. SharePoint can also be used to hold PowerPoint slides in a Slide Library , from which the slides can be used as a formatting template.
It also notifies users of a slide automatically in case the source slide is modified. Also by using SharePoint, PowerPoint can manage shared review of presentations. Any SharePoint hosted document can be accessed from the application which created the document or from other applications such as a browser or Microsoft Office Outlook. Microsoft Office also includes Groove , which brings collaborative features to a peer-to-peer paradigm.
Groove can host documents, including presentations, workbooks and others, created in Microsoft Office application in a shared workspace, which can then be used in collaborative editing of documents. Groove can also be used in managing workspace sessions, including access control of the workspace. To collaborate on one or more documents, a Workspace must be created, and then those who are to work on it must be invited.
Any file shared on the workspace are automatically shared among all participants. The application also provides real-time messaging, including one-to-one as well as group messaging, and presence features, as well as monitoring workspace activities with alerts, which are raised when pre-defined set of activities are detected. Groove also provides features for conflict resolution for conflicting edits. Schedules for a collaboration can also be decided by using a built-in shared calendar, which can also be used to keep track of the progress of a project.
However, the calendar is not compatible with Microsoft Outlook. The Document Theme defines the colors, fonts and graphic effects for a document. Almost everything that can be inserted into a document is automatically styled to match the overall document theme creating a consistent document design. The new Office Theme file format. Similar themes are also available for data reports in Access and Project or shapes in Visio.
Quick Styles are galleries with a range of styles based on the current theme. There are quick styles galleries for text, tables, charts, SmartArt, WordArt and more. Microsoft Office Outlook can also include an optional Business Contact Manager included on a separate installation disc in Office Small Business and above which allows management of business contacts and their sales and marketing activities.
Phone calls, e-mails, appointments, notes and other business metrics can be managed for each contact. It can also keep a track of billable time for each contact on the Outlook Calendar. Based on these data, a consolidated report view can be generated by Microsoft Office Outlook with Business Contact Manager. The data can be further analyzed using Microsoft Office Excel.
This data can also be shared using SharePoint Services. Microsoft Office SharePoint Server allows sharing and collaborative editing of Office documents. It allows central storage of documents and management of Office documents, throughout the enterprise. These documents can be accessed either by the applications which created them, Microsoft Office Outlook , or a web browser. Documents can also be managed through pre-defined policies that let users create and publish shared content, through a SharePoint site.
SharePoint Server allows searching of all Office documents which are being managed by it, centrally, thereby making data more accessible. It also provides access control for documents. Specialized server components can plug into the SharePoint Server to extend the functionality of the server, such as Excel Services exposing data analysis services for Excel services. Data from other data sources can also be merged with Office data.
SharePoint also lets users personalize the SharePoint sites, filtering content they are interested in. SharePoint documents can also be locally cached by clients for offline editing; the changes are later merged.
Microsoft Office Forms Server allows InfoPath forms to be accessed and filled out using any browser, including mobile phone browsers. Forms Server also supports using a database or other data source as the back-end for the form. Additionally, it allows centralized deployment and management of forms.
Forms Server hosted forms also support data validation and conditional formatting, as does their InfoPath counterpart. It also supports advanced controls like Repeating section and Repeating table. However, some InfoPath controls cannot be used if it must be hosted on a Forms server. Microsoft Office Groove Server is for centrally managing all deployments of Microsoft Office Groove in the enterprise.
It enables using Active Directory for Groove user accounts, and create Groove Domains , with individual policy settings. It allows Groove workspaces to be hosted at the server, and the files in the workspaces made available for collaborative editing via the Groove client. It also includes the Groove Server Data Bridge component to allow communication between data stored at both Groove clients and servers and external applications. Microsoft Office Project Server allows one to centrally manage and coordinate projects.
It allows budget and resource tracking, and activity plan management. The project data and reports can also be further analyzed using Cube Building Service. The project management data can be accessed from a browser as well. Microsoft Office Project Portfolio Server allows creation of a project portfolio, including workflows, hosted centrally, so that the information is available throughout the enterprise, even from a browser.
It also aids in centralized data aggregation regarding the project planning and execution, and in visualizing and analyzing the data to optimize the project plan. It can also support multiple portfolios per project, to track different aspects of it. It also includes reporting tools to create consolidated reports out of the project data. Microsoft PerformancePoint Server allows users to monitor, analyze, and plan their business as well as drive alignment, accountability, and actionable insight across the entire organization.
It includes features for scorecards, dashboards, reporting, analytics, budgeting and forecasting, among others.
Even though the ribbon can be hidden, PC World wrote that the new "ribbon" interface crowds the Office work area, especially for notebook users. Retrieved 28 February Archived from the original on 27 June Retrieved 1 June MW Software. Retrieved 16 February Graeme Gott. Retrieved 13 March Microsoft Corporation. Retrieved 1 February Retrieved 18 June Archived from the original on 13 January Retrieved 21 December Archived from the original on 11 November Retrieved 11 November Retrieved 3 March Retrieved 7 June Retrieved 22 May Retrieved 20 April Archived from the original on 17 May Archived from the original on 28 December Retrieved 2 January Archived from the original on 16 June Retrieved 7 September Archived from the original on 21 July Retrieved 30 October Archived from the original on 22 July Archived from the original on 23 March Archived from the original on 4 February Retrieved 9 January Archived from the original on 29 July Retrieved 27 May Retrieved 28 January Retrieved 9 March Sun Microsystems.
Retrieved 27 January Heise Online. Archived from the original on 11 July We customize your eBook by discreetly watermarking it with your name, making it uniquely yours. About eBook formats. Demonstrate your expertise with Microsoft Word! A Microsoft Office Specialist MOS certification validates your proficiency with Microsoft Office programs, demonstrating that you can meet globally recognized performance standards.
Hands-on experience with the technology is required to successfully pass Microsoft Certification exams. Create tables and lists. Download the sample pages includes Chapter 3 and the Index. Full, objective-by-objective exam coverage Easy-to-follow procedures and illustrations to review essential skills Hands-on practice tasks.
We've made every effort to ensure the accuracy of this book and its companion content. Any errors that have been confirmed since this book was published can be downloaded below.
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Microsoft office 2016 in practice pdf free. Microsoft Office 2016 Step by Step
How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. In reply to Palcouk's post on January 31, This is not helpful at all.
I don't know how to better ask the question than by quoting the instruction. I followed the the directions but they simply didn't help. So no the reply is of no help nor are the five books that I have purchased for this program. Hello James, Thank you for posting your query on Microsoft Community. Let us know if you need further assistance. If both the button and its arrow are shaded, clicking the button displays options for refining the action of the button.
If only the button or arrow is shaded when you point to it, clicking the button carries out its default action or applies the current default formatting. Clicking the arrow and then clicking an action carries out the action. Clicking the arrow and then clicking a formatting option applies the formatting and sets it as the default for the button. Examples of buttons with separate and integrated arrows When a formatting option has several choices available, they are often displayed in a gallery of images, called thumbnails, that provide a visual representation of each choice.
When you point to a thumbnail in a gallery, the Live Preview feature shows you what the active content will look like if you click the thumbnail to apply the asso- ciated formatting. When a gallery contains more thumbnails than can be shown in the available ribbon space, you can display more content by clicking the scroll arrow or More button located on the right border of the gallery.
Tell me what you want to do Entering a term in the Tell Me What You Want To Do box located to the right of the ribbon tabs displays a list of related commands and links to additional resources online. Or you can press F1 to open the Help window for the cur- rent app.
The easy path to help when working in PowerPoint Status bar Across the bottom of the app window, the status bar displays information about the current presentation and provides access to certain PowerPoint functions. Some items, such as Docu- ment Updates Available, appear on the status bar only when that condition is true. These tools provide you with con- venient methods for changing the display of presentation content. The ribbon is dynamic, meaning that as its width changes, its buttons adapt to the available space.
As a result, a button might be large or small, it might or might not have a label, or it might even change to an entry in a list.
For example, when sufficient horizontal space is available, the buttons on the View tab of the PowerPoint app window are spread out, and you can review the commands available in each group.
At pixels wide, most button labels are visible If you decrease the horizontal space available to the ribbon, small button labels disap- pear and entire groups of buttons might hide under one button that represents the entire group. Clicking the group button displays a list of the commands available in that group.
When insufficient horizontal space is available, labels disappear and groups collapse under buttons When the ribbon becomes too narrow to display all the groups, a scroll arrow appears at its right end. Clicking the scroll arrow displays the hidden groups. The greater the screen resolution, the greater the amount of information that will fit on one screen. Your screen resolution options are dependent on the display adapter installed in your computer, and on your monitor.
The greater the number of pixels wide the first number , the greater the number of buttons that can be shown on the ribbon. This is a good way to gain vertical space when working on a smaller screen.
Then you can temporarily redisplay the ribbon to click a button, or permanently redisplay it if you need to click several buttons. The extra space is intended to lessen the possibility of accidentally tapping the wrong button with your finger. To maximize the app window 1. When the pointer touches the top of the screen, the dragged window maximizes. To change the screen resolution TIP Methods of changing screen resolution vary by operating system, but you should be able to access the settings in Windows 10, Windows 8, and Windows 7 by using these methods.
At the bottom of the Display pane of the Settings window, click the Advanced display settings link. Click or drag to select the screen resolution you want, and then click Apply or OK. Windows displays a preview of the selected screen resolution. If you like the change, click Keep changes in the message box that appears. Near the right end of the title bar, click the Ribbon Display Options button.
To display only the ribbon tabs 1. To temporarily redisplay the ribbon 1. Click any tab name to display the tab until you click a command or click away from the ribbon. To optimize the ribbon for touch interaction 1. To specify the items that appear on the status bar 1.
Right-click the status bar to display the Customize Status Bar menu. A check mark indicates each item that is currently enabled.
Click to enable or disable a status bar indicator or tool. The change is effected immediately. The menu remains open to permit multiple selections. When you finish, click away from the menu to close it. Depending on your screen resolution or app window width, the PowerPoint ribbon on your screen might look dif- ferent from that shown in this book. If you turn on Touch mode, the ribbon displays significantly fewer commands than in Mouse mode. As a result, pro- cedural instructions that involve the ribbon might require a little adaptation.
Simple procedural instructions use this format: 1. On the Insert tab, in the Illustrations group, click the Chart button. If the command is in a list, our instructions use this format: 1. On the Transitions tab, in the Timing group, click the Sound arrow and then, in the Sound list, click Chime. First click the specified tab, and then locate the specified group. Multistep procedural instructions use this format: 1. Display the presentation in Normal view. Select the animated object or objects that you want to modify.
On the Animations tab, in the Timing group, click the Start arrow to display the list of start timing options. In the Start list, click After Previous.
On subsequent instances of instructions that require you to follow the same process, the instructions might be simplified in this format because the work- ing location has already been established: 1.
In Normal view, select the animated objects that you want to modify. On the Animations tab, in the Start list, click After Previous. Instructions in this book refer to user interface elements that you click or tap on the screen as buttons, and to physical buttons that you press on a key- board as keys, to conform to the standard terminology used in documenta- tion for these products.
When the instructions tell you to enter information, you can do so by typing on a connected external keyboard, tapping an on-screen keyboard, or even speaking aloud, depending on your computer setup and your personal preferences.
The Account page of the Backstage view in PowerPoint displays information about your installation of PowerPoint and other apps in the Office suite and the resources you connect to. Microsoft account credentials are also used by many non-Microsoft products and websites. TIP Many apps and websites authenticate transactions by using Microsoft account credentials.
Two ways you can personalize the appearance of your PowerPoint app window are by choosing an Office background and an Office theme. The background is a subtle design that appears in the title bar of the app window. There are 14 backgrounds to choose from, or you can choose to not have a background. TIP The images in this book depict the No Background option to avoid interfering with the display of any user interface elements, and the Colorful theme.
From the Connected Services area of the page, you can connect Office to Facebook, Flickr, and YouTube accounts to access pictures and videos; to SharePoint sites and OneDrive storage locations; and to LinkedIn and Twitter accounts to share presenta- tions.
You must already have an account with one of these services to connect Office to it. For example, when inserting a picture onto a slide, you will have the option to insert a locally stored picture or to search online for a picture.
After you connect to your Facebook, SharePoint, and OneDrive accounts, you can also insert pictures stored in those locations. The changes that you make on the Account page apply to all the Office apps installed on all the computers associated with your account. Some of the settings on the Account page are also available in the PowerPoint Options dialog box, which you open from the Backstage view. This dialog box also contains hundreds of options for controlling the way PowerPoint works.
With PowerPoint running, click the File tab to display the Backstage view. In the left pane of the Backstage view, click Account. To manage your Microsoft account settings 1. Display the Account page of the Backstage view.
In the User Information area, click any of the links to begin the selected process. To change the app window background for all Office apps 1. In the Office Background list, point to any background to display a live preview in the app window, and then click the background you want.
To change the app window color scheme for all Office apps 1. To connect to a cloud storage location or social media service 1. At the bottom of the Connected Services area, click Add a service, click the type of service you want to add, and then click the specific service. In the Product Information area, click the Manage Account button to display the sign-in page for your Office management interface. Provide your account credentials and sign in to access your options.
To manage Office updates 1. Click the Update Options button, and then click the action you want to take. You can install available updates from the Backstage view before the automatic installation occurs To open the PowerPoint Options dialog box 1.
In the left pane of the Backstage view, click Options. Start PowerPoint Perform the following tasks: 1. Using the technique that is appropriate for your operating system, start PowerPoint. When the Start screen appears, press the Esc key to create a new blank presentation. Work in the PowerPoint user interface Start PowerPoint, create a new blank presentation, maximize the app window, and then perform the following tasks: 1.
Notice the different levels of detail in the ScreenTips. Change the width of the app window and notice the effect it has on the ribbon. When the window is narrow, locate a group button and click it to display the commands.
Maximize the app window. Hide the ribbon entirely, and notice the change in the app window. Redisplay the ribbon tabs but not the commands. Temporarily display the ribbon commands, and then click away from the ribbon to close it. Use any of the procedures described in this chapter to permanently redisplay the ribbon tabs and commands.
Display the status bar shortcut menu, and identify the tools and statistics that are currently displayed on the status bar. Add any indicators to the status bar that will be useful to you. Keep the presentation open in PowerPoint for use in the next set of practice tasks. Display the Account page of the Backstage view and review the information that is available there. Expand the Office Background list. Point to each background to display a live preview of it. Then click the background you want to apply.
Apply each of the Office themes, and consider its merits. Then apply the theme you like best. TIP If you apply a theme other than Colorful, your interface colors will be different from the interface shown in the screenshots in this book, but the functionality will be the same. Review the services that Office is currently connected to. Expand the Add a ser- vice menu and point to each of the menu items to display the available services.
Connect to any of these that you want to use. Click the Update Options button and note whether updates are currently avail- able to install. If updates are available, apply them after you finish the practice tasks in this chapter. Review the infor- mation on this page to learn about any new features that interest you. Explore each page of the dialog box. Notice the sections and the settings in each section.
Note the settings that apply only to the current file. Review the settings on the General page, and modify them as necessary to fit the way you work. Then close the dialog box. Close the presentation without saving changes. The sophisticated presentation features of PowerPoint are easy to find and use, so even novice users can work pro- Practice files ductively with PowerPoint after only a brief introduction.
For practice file download ments and Microsoft Excel workbooks, so if you already instructions, see the introduction. Processes that are specific to the creation and management of slides are unique to PowerPoint.
This chapter guides you through procedures related to creating presentations, opening and navigating presen- tations, displaying different views of presentations, dis- playing and editing presentation properties, and saving and closing presentations. Unlike the templates provided for Word and Excel, most PowerPoint templates are design templates that control thematic elements colors, fonts, and graphic effects and slide layouts rather than content templates that provide purpose-specific placeholder content.
Each tem- plate has a corresponding theme, so you can create a presentation based on one template but then entirely change its appearance by applying a different theme. When you start PowerPoint, the app displays a Start screen that gives you options for opening an existing presentation or creating a new one. The templates can change depending on your use of PowerPoint and the installation of program updates.
Creating attractive, functional presentations from scratch can be time-consuming and requires quite a bit of knowledge about PowerPoint. A design template is a blank presentation with a theme already applied to it. Sometimes it includes background graphic elements and specialized slide layouts. Some templates supply only a title slide and leave it to you to add the other slides you need; other templates supply an example of each of the available slide layouts.
These templates provide not only the design elements but also suggestions for content that is appropriate for different types of presentations, such as reports or product launches. After you download a template, you simply customize the content provided in the template to meet your needs. An important thing to be aware of when you create a presentation in PowerPoint is that you have the choice of two slide aspect ratios, which are referred to slightly inaccurately as slide sizes.
The default slide size is Widescreen , which is opti- mized for displays such as those found on many laptop screens and desktop monitors these days. By default, the slides in presentations you create based on the Blank Presentation tem- plate are set to Widescreen size. Most of the tem- plates are , but you can easily filter the templates to display only those that are formatted specifically for slides.
Before you begin adding content to a new presentation, you should consider how the presentation will be viewed and choose the most appropriate slide size. You can change the slide size after you create the slide deck, but doing so might cause graphic ele- ments especially those on master slides to look different, and text and other slide elements to not fit on slides as intended. To create a new blank presentation 1. Start PowerPoint. When the Start screen appears, press the Esc key.
If PowerPoint is already running, click the File tab to display the Backstage view. In the left pane of the Backstage view, click New to display the New page.
On the New page of the Backstage view, click the Blank Presentation thumbnail. Display the Backstage view, and then, in the left pane, click New. On the New page, scroll the pane to view the presentation design templates that were installed with PowerPoint. Click any thumbnail to open a preview window that displays the title slide of the selected design with alternative color schemes and graphic backgrounds.
Each design template has multiple color variants and slide layouts 4. To display only presentation templates that are optimized at the slide size 1. On the New page of the Backstage view, below the Search box, click Display the New page of the Backstage view. Scroll the pane to locate the design you want to use. PowerPoint displays the new presentation in Normal view. The title slide is visible in the Thumbnails pane and in the Slide pane. Or Below the search box, click one of the suggested searches.
You can enter a color as a search term to display templates that feature that color 3. In the Category list, click any category or categories to further filter the templates. To remove a filter, point to it and then click the X that appears to the right of the category name, or double-click the category name. Scroll the pane to locate a design that fit your needs.
Click any thumbnail to preview the design template, and click the More Images arrows to see the content defined as part of the template. Then click the Create button in the preview window to create the presentation. Or Double-click any thumbnail to create a presentation based on the template. To disable the display of the Start screen 1. On the General page of the dialog box, clear the Show the Start screen when this application starts check box.
Close the PowerPoint Options dialog box. If the presentation you want to open appears on the Start screen, you can open it directly from there. Otherwise, you open presentations from the Open page of the Backstage view. The Open page includes all the locations you've linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping ele- ments in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view.
You can also move among slides by rotating the wheel button on a mouse. On the Start screen, in the Recent list, click the file name of the presentation you want to open.
In the left pane of the Backstage view, click Open to display the Open page. In the right pane of the Open page, scroll the presentation list if necessary to locate the presentation you want to open, and then click the presentation file name to open it. To open any existing presentation 1. On the Start screen, at the bottom of the left pane, click Open Other Presentations to display the Open page of the Backstage view.
The Places list includes all the locations you've linked to from an Office program 3. In the Places list, click the local or network storage location where the presen- tation is stored. Then click any subfolders until you reach the folder you want. Then click fold- ers in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar.
Double-click the presentation you want to open. To look through a presenta- 2 tion without making any inadvertent changes, you can open the file as read-only, open an independent copy of the file, or open it in Protected view.
You can also open the file in a web browser. In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage. To move back or forward one slide while working in a presentation 1.
To move among slides while working in a presentation 1. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change. Simply click the link to jump to that slide. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window.
Display standard views PowerPoint has six views in which you can create, organize, and preview presenta- tions. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane. Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes.
You can enter text either directly on the slide or in the outline. You can click buttons on the navigation bar to move through or jump to specific slides. Then make selections on the submenus to apply and modify those effects. To change the font color of selected text 1. In the Theme Colors or Standard Colors palette, select a color swatch to apply that color to the selected text. In the Colors dialog box, click the color you want in the honeycomb on the Standard page, or click the color gradient or enter values for a color on the Custom page.
To change the case of selected text 1. If the selection ends in a period, Word does not include the Capitalize Each Word option in the rotation. If the selection does not end in a period, Word does not include Sentence case in the rotation. Select the text you want to change, and then do either of the following: 3 On the Mini Toolbar or in the Font group on the Home tab, click the Text Highlight Color button to apply the default highlight color.
On the Mini Toolbar or in the Font group on the Home tab, click the Text Highlight Color arrow, and then click a color swatch to apply the selected highlight color and change the default highlight color. Without first selecting text, do either of the following: Click the Text Highlight Color button to select the default highlight color.
Click the Text Highlight Color arrow, and then click a color swatch to select that highlight color. When the pointer changes to a highlighter, drag it across one or more sections of text to apply the highlight. Click the Text Highlight Color button or press the Esc key to deactivate the highlighter. To copy formatting to other text 1. Click anywhere in the text that has the formatting you want to copy. On the Home tab, in the Clipboard group, do either of the following: If you want to apply the formatting to only one target, click the Format Painter button once.
If you want to apply the formatting to multiple targets, double-click the Format Painter button. When the pointer changes to a paintbrush, click or drag across the text you want to apply the copied formatting to. If you activated the Format Painter for multiple targets, repeat step 3 until you finish applying the formatting. Then click the Format Painter button once, or press the Esc key, to deactivate the tool.
To repeat the previous formatting command 1. Select the text to which you want to apply the repeated formatting. Do either of the following to repeat the previous formatting command: On the Quick Access Toolbar, click the Repeat button.
To open the Font dialog box 1. Do either of the following: On the Home tab, in the Font group, click the Font dialog box launcher. To remove character formatting 1.
Select the text you want to clear the formatting from. On the Home tab, in the Font group, click the Clear All Formatting button to remove all styles and formatting other than highlighting from selected text.
To change the character spacing 1. Select the text you want to change. Open the Font dialog box, and then click the Advanced tab to display character spacing and typographic features.
In the Spacing list, click Expanded or Condensed. In the adjacent By box, set the number of points you want to expand or condense the character spacing. In the Font dialog box, click OK. Character formatting and case considerations The way you use character formatting in a document can influence its visual impact on your readers.
Used judiciously, character formatting can make a plain document look attractive and professional, but excessive use can make it look amateurish and detract from the message. For example, using too many fonts in the same document is the mark of inexperience, so don t use more than two or three. However, large blocks of uppercase letters are tiring to the eye.
TIP Where do the terms uppercase and lowercase come from? Until the advent of computers, individual characters made of lead were assembled to form the words that would appear on a printed page. The characters were stored alphabetically in cases, with the capital letters in the upper case and the small letters in the lower case. Create and modify lists Lists are paragraphs that start with a character usually a number or bullet and are formatted with a hanging indent so that the characters stand out on the left end of each list item.
Fortunately, Word takes care of the formatting of lists for you. You simply indicate the type of list you want to create. When the order of items is not important for example, for a list of people or supplies a bulleted list is the best choice.
And when the order is important for example, for the steps in a procedure you will probably want to create a numbered list. After you create a list, you can modify, format, and customize the list as follows: You can move items around in a list, insert new items, or delete unwanted items.
If the list is numbered, Word automatically updates the numbers. You can modify the indentation of the list. You can change both the overall indentation of the list and the relationship of the first line to the other lines. For a bulleted list, you can sort list items into ascending or descending order, change the bullet symbol, or define a custom bullet even a picture bullet. For a numbered list, you can change the number style or define a custom style, and you can specify the starting number for a list.
To format a new bulleted or numbered list as you enter content 1. To start a new numbered list, enter 1. When you start a list in this fashion, Word automatically formats it as a bulleted or numbered list. When you press Enter to start a new item, Word continues the formatting to the new paragraph. Typing items and pressing Enter adds subsequent bulleted or numbered items.
To end the list, press Enter twice; or click the Bullets arrow or Numbering arrow in the Paragraph group on the Home tab, and then in the gallery, click None. TIP If you want to start a paragraph with an asterisk or number but don t want to format the paragraph as a bulleted or numbered list, click the AutoCorrect Options button that appears after Word changes the formatting, and then in the list, click the appropriate Undo option.
Select the paragraphs that you want to convert to list items. On the Home tab, in the Paragraph group, do either of the following: Click the Bullets button to convert the selection to a bulleted list. Click the Numbering button to convert the selection to a numbered list. Start creating a bulleted or numbered list. When you want the next list item to be at a different level, do either of the following: To create the next item one level lower indented more , press the Tab key at the beginning of that paragraph, before you enter the lower-level list item text.
In the case of a bulleted list, Word changes the bullet character for each item level. In the case of a numbered list, Word changes the type of numbering used, based on a predefined numbering scheme. TIP For a multilevel list, you can change the numbering pattern or bullets by clicking the Multilevel List button in the Paragraph group on the Home tab and then clicking the pattern you want, or you can define a custom pattern by clicking Define New Multilevel List.
To modify the indentation of a list 1. Select the list items whose indentation you want to change, and do any of the following: On the Home tab, in the Paragraph group, click the Increase Indent button to move the list items to the right.
In the Paragraph group, click the Decrease Indent button to move the list items to the left. Display the horizontal ruler, and drag the indent markers to the left or right. With the finest documentformatting tools, Word helps you organize. With PowerPoint, you can create engaging presentations that can be presented in person, online,. The function of these features will be more. When the Project Gallery opens, view some of the available Word templates by clicking to expand the Groups, and.
Microsoft Word Basics 1. From Start, look for the Word tile and click it. The Ribbon- seen across the top of Microsoft Word. The ribbon contains Tabs, Groups, and Commands a.
Tabs sit across the. Start Word if the Word icon is not on the desktop: a. PPT 6 Yes. They are arranged in alphabetical order running from left to right. If you point. Introduction to Word You will notice some obvious changes immediately after starting Word For starters, the top bar has a completely new look, consisting of new features, buttons and naming.
What you can expect. Petersburg Office of Training Training dosp. Microsoft Office PowerPoint Navigating the PowerPoint Environment The Ribbon: The ribbon is where you will access a majority of the commands you will use to create and develop your presentation.
Working with Tables in Microsoft Word The purpose of this document is to lead you through the steps of creating, editing and deleting tables and parts of tables. This document follows a tutorial format. April 20, Publisher Cheat Sheet Toolbar customize click on arrow and then check the ones you want a shortcut for File Tab has new, open save, print, and shows recent documents, and has choices.
You can click on a shortcut on your desktop. The following are the outlines: 1. Start Microsoft Word Describe the Word Screen. You can use Excel to create and format workbooks a collection of spreadsheets in order to analyze data and. With Google. The Opening Screen You will see the default opening screen is actually composed of three parts: 1.
This program helps you to enhance your oral presentation and keep the audience. Microsoft Publisher What s New! A new. Word Processing programs and their uses An application that provides extensive tools for creating all kinds of text based programs.
They are not limited to working with text and enable you to add images. In This Guide Microsoft PowerPoint looks very different, so we created this guide to help you minimize the learning curve.
Read on to learn key parts of the new interface, discover free PowerPoint. Using Microsoft Word Many Word documents will require elements that were created in programs other than Word, such as the picture to the right.
Nontext elements in a document are referred to as Objects. Microsoft PowerPoint PowerPoint is currently the most common software used for making visual aids for presentations. It has been redesigned for the release with a much more user-friendly and. Ribbon menu The Ribbon menu system with tabs for various Excel commands. This Ribbon system replaces the traditional menus used with Excel Above the Ribbon in the upper-left corner is the Microsoft.
Word basics Word is a powerful word processing and layout application, but to use it most effectively, you first have to understand the basics. This tutorial introduces some of the tasks and features that. Jump in wherever you need answers--brisk lessons and colorful screenshots show you exactly what to do, step by step.
Now in full color! The quick way to learn Microsoft Excel ! This is learning made …. Conquer Microsoft Excel —from the inside out! Dive into Microsoft Excel —and really put your spreadsheet …. The complete guide to Excel Whether you are just starting out or an Excel novice, …. Get up and running fast with the PowerPoint PowerPoint continues to be the go-to tool ….
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